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Minutes of Maxton 21 Meeting held on Monday 17th January 2011

Minutes of Maxton 21 Meeting held on Monday 17th January 2011

Present
Isobel, Thomson, Jimmy, Eileen, Charlie, Elvira, Ann, Priscilla & Douglas.

Apologies
None

Previous Minutes
The minute of the meeting held on Monday 25th October was agreed to be an accurate record.

Treasurer's Report
Isobel reported that the final figures for the past year would be available when bank interest, which is recorded at the end of January, was added to the current balance. The account for the sanding of the floor had been received, included in the current figures, and would be paid immediately.
The current balance stands at 5446.80.
The Treasurer pointed out that, as almost half of the current Hall income was swallowed up in fuel costs, a review of the rates for Hall lets was needed. It was agreed that the Hall Committee would do this.
As soon as the accounts are up to date, and can be signed off for 2010, they will be sent to be audited and returned in time for the AGM.
The cheques for the Maxton 21 Charity for 2010 "Border Macmillan Centre" were written and would be handed over. The Charity Fund total for the year was 546.10.
Maxton 21 Charity for 2011
As suggested after the Jumbulance talk, it was agreed that the Border Holiday Group be made our Charity for 2011. Details of the Charity are on the Maxton website, with links to their own site.

Past Events
Maxton Meets 2 events, Gordon Jackson - "Jumbulance Goes to Germany" and Norman Dodds "Improving Your Digital Photography".
Both excellent evenings, well attended.

Ceilidh the Highlands meets Lowlands event, organised by Gaelic in the Borders, was cancelled due to the weather.

Carol Singing due to the horrendous snowy weather the event was cancelled. Some donations were received, as this was a Charity event, and these have been added into the Charity fund.

Hogmanay a very enjoyable evening, even if the numbers were down because of the unreliablity of the weather.
It was agreed that the cost of tickets for the Burns Night and Hogmanay events would need to be increased for next year. They have remained unchanged for 10 years, at least.

Future Events
Saturday 29th January Burns' Supper arrangements for catering were finalised. Priscilla will approach interested people regarding the programme for the evening.

Tuesday 8th February Meeting of CBFVH in Maxton Hall. Tea and Cakes being provided.

Monday 14th February - Maxton Meets - Ian Brown "Hunting Taiga in Siberia".

Monday 14th March Maxton Meets - Keith Robeson - "My Favourite Places and Walks in the Borders"

Monday 21st March AGM and Meeting of Maxton 21 and Maxton Neighbourhood Watch.

Saturday 2nd April French Theme Night. Fancy dress optional. Quiz. Tickets 6. Further details later.

Saturday 21st May Maxton Village Hall Coffee Morning and Plant Sale. Details later.

Saturday 16th July Strawberry Tea. Maxton Charity for 2011 "Borders Holiday Group" event. Tickets 5. Raffle. Further details later.

Hall Report
The floor has now been sanded, account received and cheque written for payment.
The continuing problems with the leaking roof led to extended consideration of "what to do next" It was agreed that spending more money on improving the internal conditions when the Council seemed unable or unwilling to permanently fix the roof seemed non-sensical. The roof, corrugated tin on a wooden structure, was now over 60 years old and had come to the point where it was past its useful life and in need of replacement. As part of the next stage of refurbishment within the Hall included repairs to the damaged ceiling, it was agreed that a hold be put on this. Grant funding towards these future improvements will still be sought in the hope that SBC will be able to repair or replace the roof.
Concern was expressed over the possible damage which had been done to the ceiling in front of the stage, and whether there was any possibility it might be so damaged as to be a potential danger to those using the Hall.
As Maxton & Mertoun Community Council are to meet on Thursday 20th January it was agreed that the Chair and Vice Chair of Maxton 21 attend that meeting to put our concerns about the Hall to the SBC Councillor(s) in attendance at that meeting.

Web Site
One new sponsor, St Boswells Post Office, with others to be approached.

Festive Greetings e-mails received from John and Jane Holliday and from our friends in Maxton NC.

Neighbourhood Watch
Nothing to report.

HMS Maxton
Nothing to report, apart from new Ton Talk magazines.

Correspondence
Letter of thanks from Border Holiday Group for the donation made after their excellent talk - "Jumbulance Goes to Germany"

Any Other Business
It was agreed that, as the Hall was still very dusty following the sanding of the floor, that another deep clean was needed. Eileen and Jimmy to arrange.

Date of Next Meeting
The next meeting of Maxton 21 will be the Annual General Meeting and will be held on Monday 21st March at 7.30pm. The AGM will be followed by a normal meeting.

Post meeting:
1. the Cheques for the Maxton 21 Charity for 2010 will be handed over on Monday 24th January to Kirsty Smith, CISS Manager for Borders Macmillan Centre.
2. As there are no Coffee Mornings booked for either St Boswells Village Hall or the Church Hall on 21st May, our original choice of date for the Hall Coffee Morning & Plant sale, Saturday 21st May, will stand.

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Date: 19/01/2011