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Minutes of Maxton 21 Meeting held on Monday 25th October 2010

Minutes of Maxton 21 Meeting held on Monday 25th October 2010

Present
Isobel, Thomson, Jimmy, Eileen, Charlie, Elvira, Douglas.

Apologies
Ann, Priscilla

Previous Minutes
The minutes of the meeting held on 30th August were accepted as an accurate record.

Treasurer's Report
The Treasurer reported that the funds currently stand at 8490.97 of which 503.10 is in the Charity Account. Recent interest is still to be added.

Past Events
Maxton Meets David Roseburg was a great success. Many thanks to David for coming and telling us about the pitfalls of family history research.
Yesterday' Everyday Antiques. After all the work put in by Vera to make the evening interesting and informative, the turnout was a great disappointment. Thanks to Vera for her efforts to find a different kind of event.

Future Events
Monday 8th November Maxton meets Gordon Jackson.

"Jumbulance Goes to Germany The Borders Travel Group on Tour."
Charlie to set out hall, and Douglas to look after teas.
Friday 26th November Highlands v Lowlands a "Gaelic in the Borders" Social for St Andrew's Night. 7.45 pm start. 5 (inc light supper). All welcome. Tickets from Priscilla (01835 823392)
Sunday 19th December Maxton Village Carol Singing. Meet at the Car Park next to the Hall at 6.30pm. Lanterns useful and festive dress as appropriate. Carol sheets provided. Collection for Maxton 21 Charity for 2010 Borders Macmillan Cancer Centre.
Hogmanay Ceildih as usual in Maxton Village Hall, with Steve and Isobel. Light supper. Tickets 5 from Priscilla booking essential (01835 823392)
Saturday 29th January Burns Supper Informal and low-key evening. Details later.
March 2011 a Themed evening, details later.

Hall Report
Improvements Estimates have been received from G Oliver for the work to be done in the Kitchen and for the sanding and sealing of the Hall floor. Application is to be made to the CBAVH for grant funding for the work in the kitchen, but the go-ahead will be given for the work on the floor which will be paid from currently held funds.
Notice of the start date for the sanding is essential so that current users can be re-scheduled. As further estimates may be needed, the figures quoted are not being published.
Concern was expressed over the continuing problems with the roof, which would appear to be needing repeated work. Being corrugated iron, of at least 60 years of age, it must be at the end of its life, and we would encourage the Scottish Borders Council, who are responsible for keeping the hall "wind and water tight" to consider replacing the roof, as this would be more cost effective in the longer term. It was decided to delay the kitchen work until a solution to the leaking roof was reached, and the repair of the damage to the hall ceiling, which is included in the estimates, can be carried out.
Cleaning A deep clean has been carried out as agreed. The possibility of having a weekly or fortnightly light clean, to keep the hall in an acceptable state for letting, was again considered, as it was deemed only fair that those letting the hall should find it clean and tidy. Whilst encouraging people to "leave the hall as they find it", it has to be clean in the first place. Finding a potential cleaner was postponed until the floor had been sanded and sealed.
Chairs and Tables The possiblity of finding money to improve the standard of the chairs and tables was again raised. A decision will be made after the outcome of grant funding for the work in the kitchen is known.

The application for renewal of the public performance licence from PRS is being completed.
A research questionaire about the effects of Lottery Funding on facilities will be completed, and returned.

Web Site
Sponsors Three potential sponsors have been approached and discussions will continue with the aim of having at least two in place for the spring of 2011.

Neighbourhood Watch
Nothing to report.

HMS Maxton
The new Ton Talk is in the Hall.

Date of Next Meeting
The next meeting of Maxton 21 will be held on Monday 6th December in Maxton Village Hall at 7.30pm. All welcome.

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Date: 27/10/2010