Maxton Parish Noticeboard

Minutes of Maxton 21 Meeting held on Monday 5th November 2007

Minutes of Maxton 21 Meeting held on Monday 5th November 2007

Persons Present
Paul, Rosi, Jimmy, Thomson, Douglas, Priscilla, Charlie & Eileen.

Apologies
Apologies were received from Ron, Vera & Elvira. Vera asked Priscilla to indicate that she will no longer be participating at Maxton 21 meetings.

Previous Minutes
The previous minutes were approved.

Treasurer’s Report
Prior to the Treasurer’s report, Paul read out a letter received from the Treasurer stating that after 31st December 2007 he will be standing down as Treasurer of Maxton 21. The Treasurer has agreed to complete the group’s accounts up to 31st December 2007 and is willing to present the annual accounts at the AGM when a date is set. He is also willing to hand over to the new Treasurer and show that person how the accounts have been completed so far.
Also, as of the New Year, the Treasurer will not be committing to attending Maxton 21 meetings, although both he and his wife are more than willing to continue assisting at events as required, and support the development of the village hall.
The letter of resignation will be kept in the Maxton 21 folder and can be seen upon request.

As of 5th October 2007 the balance in the Maxton 21 Village Hall account stands at £5,062.60. The total takes into account the final payment of £4,982.00 for the building works which has now been paid.

Past Events

· 8th October – Maxton Meets Julian Goodacre. A very good turn out and a very good talk. People are still talking about the night as to how much they enjoyed it.
· 13th October – Harvest Coffee Morning. A quieter turnout than the coffee morning in May, but we still managed to raise £193.00 of which £38.50 were raised by raffle for BAAGS. A big thank you for everyone’s help.
· 13th October – Music Evening, Iain Petrie & Rob Howell. A really good night of music from two excellent singer/songwriters. Not a big turnout. Both singers are booked to appear again on 8th December. Posters have been received for the 8th December concert. Thomson suggested putting up a poster at the String Jam club in Gala.

Future Events

· Saturday 10th November – Family Ceilidh. This event is organised by Lucy Pappas and supported by Maxton 21. Music by the Stobo Village band. Supper provided. Tickets £8 (£6). Maxton 21 will set the hall up at 2pm on Saturday 10th November.

· Monday 12th November – Maxton Meets Rory McDonald. Ann & Ron will set the hall up for this event and provide the tea/coffee. Eileen has offered to do the introductions.

· 30th November – St Andrew’s Night with Carlenjig, stovie supper and quiz. Tom has confirmed Carlenjig are available and will play for gate money, minus expenses. They will do two sets of 40 minutes. Tom has agreed to compile and run a quiz for the interval. Eileen and Isobel will be making stovies for the evening. Priscilla will be making vegetarian stovies. The hall set up will take place at 5PM on 30th November. Tickets are £6.

· 8th December – Music night with Iain Petrie and Rob Howell. Set up for this event will be decided at the next meeting. Paul has received posters and will be getting them put up soon. Tickets are £8 (£6)

· 9th December – Mulled Wine and mince pies afternoon. Afternoon to commence at 3pm.

· 23rd December – Carol Singing around the village. Meeting at the car park at 6:30pm. Charlie and Elvira have kindly offered refreshment at their house afterwards.

· 31st December – Hogmanay. Tickets still available from Priscilla at £5.00

· 14th January 2008 – Maxton Meets Oliver Eade

· 26th January 2008 – Burns Supper.

Hall Report
Douglas reported that the ‘Awards for All’ documentation for the completion of building works has been completed.
Further to the completion of the toilets and outside ramp refurbishment, some additional work is now required to finish off the area around the corridor and toilets. Estimates for additional lighting in the toilets, the moving of a cubical partition and the insulation of pipes has been received at a total cost of £680.00 +VAT. Douglas has recommended we approach the Village Hall Group to see if any funds are available. As part of the application, Maxton 21 would offer to fund the plastering of the corridor outside the toilet area and get the ceiling insulated and covered out of its own funds – a cost of £785.00. This was proposed to the group and accepted without objection.
Douglas also thanked Jimmy for painting the disabled access ramp metalwork with Hammerite. Jimmy has passed on the receipts for the paint to Paul who will get the Treasurer to write a cheque to Jimmy.

Web Site
The web site is still receiving a good hit rate, although it is slowing down a little as expected as we draw into winter. Last month we received 12,977 hits, accessing some 15,550 pages.

Neighbourhood Watch
Nothing to report

HMS Maxton
The new ‘Ton Talk’ has arrived.

Any Other Business
Priscilla asked Charlie if any more copies of his book "Maxton 2000" were available as she had had a request for one. He does and will provide one for Priscilla.
Further discussions as to the position of a new Treasurer took place.

Date of next meeting
The next meeting of Maxton 21 will take place on Monday 3rd December 2007 in the Village Hall starting at 7:30pm.
Everyone is welcome.

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Date: 06/11/2007