Maxton Parish Noticeboard

Minutes of Maxton 21 AGM held on Monday 19th March 2007

Minutes of Maxton 21 AGM held on Monday 19th March 2007

Persons Present
Paul, Douglas, Thomson, Ron, Anne, Jimmy, Rosi, Tom, Isobel, Joe & Eileen

Apologies
Charlie, Elvira, Vera & Priscilla

AGM Report
The Annual reported was presented by Paul and accepted without further discussion.
The acceptance of the annual report was proposed by Ann and seconded by Tom.

Annual Accounts
Ron presented the annual accounts to the group which were accepted.
The Accountant who prepared our accounts this year has recommended that the accounts are amalgamated into one bank account. Ron has started to put this recommendation into action.

As at 31st December 2006, the accounts stand as follows:
Maxton 21 - £2,657.49
Hall - £841.10
Savings - £1,138.81

The acceptance of the accounts was proposed by Douglas and seconded by Thomson.

Thanks were given to Jeannette who had prepared the accounts for us this year, and it was agreed to purchase a £30.00 book token for her as a gift of our gratitude.

The three sets of bank accounts will now be closed, and a new single bank account will be opened under the name of ‘Maxton 21 Village Hall’.

Office Bearers for the coming year

Chairperson – Paul agreed to stay on as Chairperson for one more year. This was proposed by Jimmy and seconded by Thomson

Vice Chairperson/Diary – Jimmy is happy to keep these roles. This was proposed by Paul and seconded by Eileen.

Secretary – Due to work commitments, Rosi will no longer be standing as Secretary. As no volunteers stood for the post, it will be held over until the next Maxton 21 meeting to see if anyone who was not at the AGM would be interested in the position.

Treasurer – Ron was willing to carry on this role. It was proposed by Thomson and seconded by Douglas.

Hall Committee Chairperson – As Douglas is now in charge of funding for the Federation of Village Halls, he feels a conflict of interest is present and can no longer stand for this position. Jimmy volunteered to take this role on. It was proposed by Paul and seconded by Thomson.
Thanks were given to Douglas for the work he carried out during his time as Chairperson.

Neighbourhood Watch, HMS Maxton & Website Coordinator – In Charlie’s absence, Paul will check with him if he is happy to continue with these roles. *

* Since the AGM, Paul has spoken to Charlie and due to a mix up with Paul’s Email account Charlie has already confirmed that he was happy to continue with the above roles. The proposing and seconding for these will take place at the next Maxton 21 meeting.

Thanks were given for everybody’s help over the past year.

The AGM was concluded at 20:15.

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Date: 09/04/2007