Maxton Scotland
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Minutes of the Short Meeting of Maxton & Mertoun Community on 19th May 2016

MAXTON & MERTOUN COMMUNITY COUNCIL

MINUTES of the SHORT MEETING following AGM

Held at MAXTON VILLAGE HALL on Thursday 19th May 2016

Present: Isobel Veitch, Jackie Price, Penny Harvey, Andrew Leitch, and Trudy Leitch

Apologies: Gemma Cargill

In Attendance: Councillor Rory Stewart

Members of the Public Present: three

Chairpersons Welcome:
Andrew welcomed all present.

Councillor Rory Stewart’s Report:
The public are invited to discuss Cheviot areas rural transport challenge at Jedburgh High School on Tuesday 7th June 2016, 9 a.m. till 1 p.m. Lunch will be provided. Two short presentations will be followed by open and innovative discussion. Please book your place now tel. 01896 662518 with full name, address, contact details, dietary requirements, will you require a lift to the meeting or can you provide transport to anyone else who would like to attend. This meeting is organised by the Community Planning Partnership’s Strategic Planning Board.

Local Councillor expenses are now available for inspection by the public. These are available to be downloaded on the Scottish Borders Council website /Councillors allowances and expenses/Members expenses 2016.

He has been actively challenging AMEY who are in charge of trunk roads in the region regarding the poor state of repair. It should be noted that the A68 is no longer a trunk road south of the Carter Bar and is therefore the responsibility of Northumberland County Council.
The A68 from the Maxton turnoff at St Boswells to the turnoff for Ancrum will be closed overnight for repair from 13th till 16th June 2016.

Scottish Borders Council financial plans are available on the council website for anyone interested.

The police survey – Your View Counts – is available for you to make comment on the new police service and any issues you have and it is hoped there will be a high response from the public. The web address is ;
www.scotland.police.uk/yourviewcounts <http://www.scotland.police.uk/yourviewcounts>

Gun license renewals have been passed to the police service and later this year they will also have to register the new gun laws regarding air pistols. This work will be in addition to their current duties.

Community Beat Officer John Dawson’s Police Report
There have been no incidents of note for the Maxton and Mertoun Ward area since the date of the last meeting in April, 2016.

The new public survey entitled ‘Your View Counts’ was launched on 7 April. Information on this can be found on the Police Scotland website. The survey should take about 15 minutes to complete. I would encourage all members of the public to participate in this, as it will help inform policing priorities throughout the country for the year ahead. The web address is www.scotland.police.uk/yourviewcounts <http://www.scotland.police.uk/yourviewcounts>

Incidents of note Maxton & Mertoun
There were no incidents of note for the Maxton and Mertoun Ward area since the date of the last meeting in April, 2016.

Only information worthy of mention for Maxton and Mertoun is that information has been received by Scottish Borders Council, Safer Communities Department that flowers have been disturbed and moved from graves at Benrig Cemetery, Maxton. No damage has been caused to any headstones or property. If anyone has any information regarding this please contact PC John Dawson (details below). Thank you.

Speeding/Road Traffic
4 Road Checks were carried out in the Area during April,2016. 1 Speeding Offence was detected.

Rural Thefts
No Rural Thefts have been recorded in the St Boswells area during March.

Youth antisocial behaviour
There have been no recorded incidents of youth anti-social behaviour for the Maxton area during April and no recorded stop and searches in the ward area during the month.
There are no persons subject to Anti-Social Behaviour monitoring for the Maxton Area. (1 Person in St Boswells is currently on Anti-Social Behaviour monitoring).

Crime Prevention
Police Scotland urge our communities to be vigilant to any suspicious activity in their neighborhoods and call Police Scotland immediately on 101 or alternatively can call the Crimestoppers number anonymously on 0800 555 111.

Any members of our community wishing any additional crime prevention advice can do so by contacting their Community Beat Officer PC 3432 John Dawson at Selkirk Police Station on 101 or E-mail:
john.dawson@scotland.pnn.police.uk

Minutes of meeting on 21st April 2016: Adoption of Minutes
Proposed as a correct record by: - Trudy Leitch
Seconded by: Jackie Price

Matters Arising from the Minute:
The planters in Maxton Playpark have been filled as quoted by Stuart Young of SBC at a total cost of £131.30 - invoice still to be received. Suitable plants will be sourced to fill them.
Jackie has filled and planted two new planters delivered at Clintmains. She submitted receipts totalling £151.20 for the cost to be reimbursed.

Clintmains telephone box – Jackie has had further estimates regarding the solar power and battery the latest being a quote of £501 and an additional £350 for the casing. Addition cost is incurred because the defibrillator is required to be kept at a constant temperature and therefore the battery system has to be more robust.. It was noted that other telephone kiosks in the Scottish Borders area were finding difficulties with this and had run into problems with their equipment.

Proposed Planning Application at Dryburgh
There has been no further response and it appears the application has been withdrawn. Not known what will happen regarding the redevelopment that has been completed without permissions being granted so it is a case of watch this space.

Treasurers Report:
Current balance of account is £2,710.09 less £1,900.00, set aside for planned accrual, leaving £810.09 available in credit.

Balance at 31st March 2015 in credit £2,406.06
SBC accommodation cost reimbursement £150.00 £2,556.06
SBC annual Community Council Grant £630.00 £3,186.06
Bank interest paid £ 1.02 £3,187.08
Maxton 21 hall rental paid £135.00 £3,052.08
Project – Clintmains £ 1.00 £3,051.08
Project – Bulbs and compost £340.99 £2,710.09 £2,710.09
Accruals for proposed projects
Compost for 2 new planters in playpark £ 200.00
Plants for planters in playpark £ 200.00
Maxton Village enhancement scheme £ 500.00
Clintmains Plants, 2 planters+bench £ 500.00
Clintmains –telephone box project £ 500.00

-£1,900.00 Less Accrual £1,900.00
Total Available Funds at 31st March 2016 £ 810.09

Concerns and Issues Raised by Members of the Community:
Upkeep and maintenance of community planted areas is of concern – volunteers would be appreciated.

New Members of the Community Council:
Unfortunately due to family commitments Gemma Cargill has resigned as a community councillor with immediate effect. We thank her for the assistance and commitment given.
Therefor nominations are invited for 7 vacancies. Ron Collie has agreed to be returning officer and this has been approved by Scottish Borders Council. Nomination forms are available from 6th June 2016 and must be returned to Ron Collie by 27th June 2016. Forms can be collected from Ron Collie, Isobel Veitch, Jackie Price or Councillor Rory Stewart. If there are more nominations received than available vacancies an election will be called. Provided no election is required a new chairperson, secretary and treasurer will be selected at the next meeting from the nominated or elected members. To facilitate this the next meeting of the community council which was scheduled for 16th June has been cancelled and will now be held on Thursday 14th July 2016.

Correspondence: Various:
Mail dealt with at meeting:

• East Maxton, Maxton Planning Brief – Public Consultation
The consultation can be found on the internet on the following webpage: http://www.scotborders.gov.uk/planning briefs consultation

• Borders National Park? Update – Progress in idea of developing a National Park designation in the Scottish Borders area. Lots of interest in concept, mostly positive, but some concerns raised by farmers who worry about greater regulations, and the issue of affordable housing for young people. Presentations have been given to Community councils and contact made with SBC with a view to put a proposal to the whole Council, Councillors and officials. Work has started on a feasibility study, fundraising to pay for a full professional report. A conference is planned for November 2016, precise date yet to be decided, to bring everyone interested together.

Other information which may be of interest
• Introducing Local Energy Scotland – New website and access Scottish Government’s Community and Renewable Energy Scheme (CARES) www.localenergyscotland.org

• SBC publicising a new emergency messaging service (launched Thursday 23rd October) the aim of the scheme is to inform local communities of up to date weather forecasts, utility failures and emergency advice. Info available at www.sbalert.co.uk (signing up required)

• Local Community Paths: Maintenance grants for Community Councils
Find out more about path networks in your area by visiting the following websites:
www.scotborders.gov.uk/corepaths
www.scotborders.gov.uk/walking

• Electronic Planning Consultation
Community Councils are encouraged to start submitting responses to planning applications in their area electronically by sending them to dcconsultees@scotborders.gov.uk
All planning information can be found online by following the hyperlink:
http://eplanning.scotborders.gov.uk/online-applications/

A.O.C.B.
Nominations are invited from the community for Community Councillors. Forms are available from 6th June 2016 and must be submitted by 5 p.m. on Monday 27th June 2016 to the Returning Officer, Mr Ronald H Collie, Glebe View, Maxton.

Please get a nomination form any of the following sources;
Ron Collie, Glebe View, Maxton tel. 01835 822795
Jackie Price, 1 Clintmains Cottages, Clintmains
Isobel Veitch, Fern Lodge, Grantsfield, Maxton tel. 01835 822559
Councillor Rory Stewart, Scottish Borders Council email; rory.stewart@scotborders.gov.uk

Meeting previously planned for 16th June has been cancelled.

Date of, Time and Venue for Next Meeting
Thursday 14th July 2016
7.00pm – 8:30pm
Maxton Village Hall

All members of the two communities are welcome to attend and take this opportunity to make a difference to their communities, your thoughts and concerns are of interest to all your Community Councillors.

Future Meeting Dates 2016
Thursday – 18th August 2016
Thursday – 15th September 2016
Thursday – 20th October 2016
Thursday – 17th November 2016
No Meeting in December any urgent business will be dealt with via the phone/e-mail prior to the January 2017 Meeting.

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Date: 19/05/2016