Maxton Scotland
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Minutes of the Meeting of Maxton & Mertoun Community Council held on 17th September 2015



Held at MAXTON VILLAGE HALL on Thursday 17th September 2015

Present: Isobel Veitch, Andrew Leitch, Penny Harvey, Gemma Cargill and Jackie Price

Apologies: Trudy Leitch and Councillor Rory Stewart

In Attendance:

Members of the Public Present: one

Chairpersons Welcome: Chairperson welcomed everyone and in particular the two new Community Councillors, Gemma Cargill and Jackie Price who provide a welcome representation from Clintmains and area on the other side of the river Tweed.

Councillor Rory Stewart’s Report:
Unfortunately Councillor Stewart was unable to attend but sent the following email;

Please accept my apologies for tomorrow evenings Community Council meeting, I have another meeting I'm required to attend.

I have spoken with Alistair Finnie and Stuart Young from Neighbourhood Services, please see points below:-

1. Stuart Young is looking at a new gate into the Play Park, however this belongs to The Church of Scotland and they are required to give their permission in the first instance, Stuart doesn't foresee any problems.

2. I have asked for the new notice board for Clintmains to be included in the round of funding through Small Schemes or Quality of Life Funding.

3. Stuart Young would like to meet someone from Clintmains to look at sighting of the planters and bench, would it be possible for Gemma or Jackie to give a couple of dates and times that they would be available?

4. I have requested some further provision for littering at the Wallace Monument.

5. I have mentioned to fly tipping issue around Clintmains, can Gemma or Jackie send me some more info as to where exactly the fly tipping has taken place, maybe through Google Maps?

If there are any issues please do not hesitate to contact me if you require any further information.

Community Beat Officer John Dawson’s Police Report
Incidents of note Maxton & Mertoun
There were no incidents of note and there were only two reported incidents.
A house alarm activation was caused by a power cut and items left on a vehicle which was established as a prank towards the vehicle owner ( no damage caused).

1 road check was carried out in the area during August, no offences were detected.
No rural thefts were reported in the St Boswells area during August.
There were no recorded stop and searches in the ward area during August.

Incidents occurring nearby

1 fixed penalty fine was issued in the ward area for anti-social behaviour.

Residents are urged to be vigilant of any suspicious activity and contact police on 101 or Crimestoppers 0800 555 111. You can also contact your Community Beat Officer PC3432 at Selkirk Police Station or e-mail

Minutes of meeting on 20th August 2015: Adoption of Minutes
Proposed as a correct record by: - Penny Harvey
Seconded by: Jackie Price

Matters Arising from the Minute:

Bulbs –Andrew will look at ordering bulbs for autumn 2015.

Defibrillator at Clintmains telephone box – Gemma will contact Stuart Young at SBC regarding the position of the notice board and new planters at Clintmains.
Isobel advised SBC of the Community Council plan to adopt the telephone box at Clintmains with a view to adapting it as a defibrillator kiosk. SBC said they noted this and had no objections
Telephone number of kiosk 01835 822799 – Jackie is now in possession of a defibrillator so is anxious to move forward.
BT advised they are in the consultation period with SBC and will contact us in due course. No action can be taken until this process is complete. Isobel has e-mailed BT to find out what is happening with the consultation process with SBC as they had said they would be in contact mid-September but so far have made no contact.

Treasurers Report:
Current balance of account is £2,406.31 less £2,200 set aside for planned accrual, leaving £206.31 available in credit. Audited accounts were submitted to SBC and they advised payment of £630 annual grant and full refund of accommodation costs £150 had been approved and passed for payment but as yet this has not been paid into account.

Balance at 31st March 2015 in credit £2,406.06
SBC accommodation cost reimbursement £2,406.06
SBC annual Community Council Grant £2,406.06
Bank interest paid £ 0.25 £2,406.31
Accruals for proposed projects
Maxton Village enhancement scheme£ 500.00
Bulbs and plants for Main Street £ 300.00
Compost playpark planters £ 200.00
Plants playpark planters £ 200.00
Clintmains –telephone box project £ 500.00
Old railway drainage + clear paths £ 500.00
-£2,200.00 Less Accrual £2,200.00
Total Available Funds £ 206.31

Concerns and Issues Raised by Members of the Community:
Residents of Main Street Maxton report increase in speed of vehicles.
Broadband speeds continue to be a problem for residents.

The current work being done on the lines may be exasperating the problem but unfortunately none of this work would improve the Maxton & Mertoun broadband speed. Satellite broadband may be an answer for some people and there is a pilot project currently being run by Avanti which people may be able to access at reduced cost. This is being funded through the Scottish Government’s Digital Scotland Superfast Broadband Programme. The scheme is designed to provide superfast broadband to properties which cannot receive fibre broadband.
A local resident said he had an 8-10 mb speed from TalkTalk as he understood they had made some upgrade at the exchange.

A step on the 100 stairs to the west of Maxton Church on the St Cuthbert’s Way was reported to Isobel who contacted SBC and the repair was undertaken the following day.

New Members of the Community Council:
There are still two vacancies – why not come along and see if you would like to become involved?

Correspondence: Various:
Mail dealt with at meeting:

• The Association for the Protection of Rural Scotland – A Borders National Park?
The Association are campaigning for more National Parks in Scotland. The Cheviots are one of the possible areas they have highlighted for possible National Park status. The designation of an area as a National Park, in the views of people living and working in them, conferred a substantial range of economic and ‘quality of life’ benefits on the inhabitants – and also on the surrounding areas through a halo effect. The association are looking for community views on their proposal.

• Introducing Local Energy Scotland – New website and access Scottish Government’s Community and Renewable Energy Scheme (CARES)

• SBC publicising a new emergency messaging service (launched Thursday 23rd October) The aim of the scheme is to inform local communities of up to date weather forecasts, utility failures and emergency advice. Info available at (signing up required)

• Public Consultation – What do you think of Local Access and Transport Strategy?
Document available on the council’s website
Comments must be submitted by 23rd October 2015.

• Fifth Reviews of Local Government Electoral Arrangements
Public Consultation of our Proposals for Ward Boundaries
The proposals with consultation with the public:
Proposals for wards in Scottish Borders council area present an electoral arrangement for 32 councillors representing 8 3-member wards and 2 4-member wards, reducing the number of wards in the area by 1 and reducing councillor numbers by 2.
1. adopt SBC suggestion for electoral arrangements;
2. improve overall forecasting parity;
3. address forecast disparities in wards 10 and 11;
4. make no changes to wards 1, 2, 3, and 5; and
5. amend ward boundaries at Charlesfield, Stitchill, Horndean, Hawick and Roxburgh.

Details of the Commission’s proposals in each council area, and the display points are available on its website at: Attached at appendix A is a summary of the proposals in each council area.
All comments must be submitted by Thursday 22nd October 2015

• Local Community Paths: Maintenance grants for Community Councils
Find out more about path networks in your area by visiting the following websites:

• Electronic Planning Consultation
Community Councils are encouraged to start submitting responses to planning applications in their area electronically by sending them to
All planning information can be found online by following the hyperlink:

A.O.C.B. None

Date of, Time and Venue for Next Meeting
Thursday 22nd October 2015
7.00pm – 8:30pm
Maxton Village Hall

All members of the two communities are welcome to attend and take this opportunity to make a difference to their communities, your thoughts and concerns are of interest to all your Community Councillors.

Future Meeting Dates 2015
Thursday – 19th November 2015
No Meeting in December any urgent business will be dealt with via the phone/e-mail prior to the January 2016 Meeting.

Back to: Community Council Noticeboard

Date: 17/09/2015