Maxton Scotland
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Community Council Noticeboard

Minutes of Maxton and Mertoun Community Council Meeting of 20th August 2015



Held at MAXTON VILLAGE HALL on Thursday 20th August 2015

Present: Isobel Veitch, Andrew Leitch, Trudy Leitch and Penny Harvey


In Attendance: Councillor Rory Stewart

Members of the Public Present: two

Chairpersons Welcome: Chairperson welcomed everyone.

Councillor Rory Stewart’s Report:
Councillor Stewart said he was aware that broadband speeds are particularly slow at the moment and this was agreed by those present. He said this was due to the current work being done on the lines but unfortunately none of this work would improve the Maxton & Mertoun broadband speed. He did highlight that satellite broadband may be an answer for some people and there was a pilot project currently being run by Avanti which people may be able to access at reduced cost. This is being funded through the Scottish Government’s Digital Scotland Superfast Broadband Programme. The scheme is designed to provide superfast broadband to properties which cannot receive fibre broadband.

The Border Railway is due to open on 6th September 2015.
During the week 24-28th August commemorative chocolate bars will be issued to all schoolchildren in the borders and in each school one bar will contain a golden ticket to allow the holder to travel on Stow-Edinburgh return journey on 5th September.
The draw is part of several school projects taking place in the borders to make children and young people aware of the significance of the return of the railway. Book tokens will also be among prizes available.
Golden Ticket recipients will travel on three special trains which will leave Tweedbank, Galashiels and Stow, each carrying 160 passengers.

Community Beat Officer John Dawson’s Police Report
Incidents of note Maxton & Mertoun

3/7/2015 Police attended regarding a neighbour dispute arising from boundary and access issues. No offences had been committed and advice and mediation was offered.
16/7/2015 a single vehicle accident on A699 east of Maxton. No injuries were sustained.
14/8/2015 a single vehicle collision occurred on the B6404 near Clintmains. Minor injury was sustained by the vehicle occupants. The driver was charged with Careless Driving and a report is being sent to the Procurator Fiscal.

Incidents occurring nearby
Between 16th & 20th July 2015 St Boswell Fair was on the Green at St Boswells. A police presence was maintained over the weekend. Lower numbers of travellers attended than in previous years and there were no incidents of note.

1/8/15 a car belonging to an Australian tourist was broken into at the Wallace Statue car park. Money and other valuables were stolen. A report was recorded but no suspects were seen.

Between 5th & 6th August 4 vehicles at Border Toyota, St Boswells had their catalytic converters stolen. These are high value items due to their metal content. Police enquiries are ongoing.

Residents are urged to be vigilant of any suspicious activity and contact police on 101 or Crimestoppers 0800 555 111. You can also contact your Community Beat Officer PC3432 at Selkirk Police Station or e-mail

Minutes of AGM and minutes of meeting following on 21st May 2015: Adoption of Minutes
Proposed as a correct record by: - Penny Harvey
Seconded by: Trudi Leitch

Matters Arising from the Minute:

Bulbs –Andrew will look at ordering bulbs for autumn 2015.

Defibrillator at Clintmains telephone box – Gemma Cargill and Jackie Price both agreed to attend future meetings and were also keen to become Community Councillors. Isobel will forward details of the Community Council Scheme for their consideration. They will submit formal applications to Isobel before the next meeting.
Isobel advised SBC of the Community Council plan to adopt the telephone box at Clintmains with a view to adapting it as a defibrillator kiosk. SBC said they noted this and had no objections.
Gemma said she lived opposite the Clintmains kiosk so would be in a position to keep an eye on it.
Telephone number of kiosk 01835 822799 – Jackie is now in possession of a defibrillator so is anxious to move forward.
BT advised they are in the consultation period with SBC and will contact us in due course. No action can be taken until this process is complete.
Our two members of the public from Clintmains suggested a bench and plant box at Clintmains for walkers would be appreciated next to the telephone kiosk and it was agreed this would be provided once approval for the purchase of the telephone kiosk is complete.

Treasurers Report:
Current balance of account is £2,406.31 less £2,200 set aside for planned accrual, leaving £206.31 available in credit

Balance at 31st March 2015 in credit £2,406.06
SBC accommodation cost reimbursement £2,406.06
SBC annual Community Council Grant £2,406.06
Bank interest paid £ 0.25 £2,406.31
Projects completed £2,406.31
2 benches, battens, bark, posts & matting.
Maxton 21 Hall Rental paid £2,406.31

Accruals for proposed projects
Maxton Village enhancement scheme£ 500.00
Bulbs and plants for Main Street £ 300.00
Compost playpark planters £ 200.00
Plants playpark planters £ 200.00
Clintmains –telephone box project £ 500.00
Old railway drainage + clear paths £ 500.00
-£2,200.00 Less Accrual £2,200.00
Total Available Funds £ 206.31

Concerns and Issues Raised by Members of the Community:
Residents of Main Street Maxton report increase in speed of vehicles.
Severe litter problem by Maxton old station – lots of fast food boxes and papers being thrown from cars. Councillor Stewart said he would report this and request a clean-up.
Grass left after cutting the playpark at Maxton was described as horrendous as it became rotten and slimy and made it impossible for toddlers to walk at all and when they fell were left covered. Parents could not even place a rug on the grass for them due to the mess.
It was also reported that SBC had not sprayed the pathway for weeds or cut the hedge which was overgrown. Councillor Stewart said he would report the pathway but SBC would not pick up the grass cuttings.
The entrance to the playpark was also discussed as some members thought an entrance from the pathway would be safer for children to use as they were concerned that the entrance from the carpark could be dangerous. If this was to happen new signage would be required to direct people to the new entrance.
Residents of Clintmains report problems with fly tipping on a regular basis again Councillor Stewart said he would report this and request a clean-up. They would also like a 30 m.p.h. traffic restriction as it is very dangerous on corner as traffic comes round very fast.
Another bin at Wallace Statue is required and the bins need to be checked and emptied more often.
Asbestos sheeting has been dumped at side of road causing an eyesore and possible health risk.
A step on the 100 stairs to the west of Maxton Church on the St Cuthbert’s Way was reported to Isobel who contacted SBC and the repair was undertaken the following day.

New Members of the Community Council:
Hopefully we will have two new Community Councillors for our next meeting. Applications to be dropped off with Isobel a.s.a.p.

Correspondence: Various:
Mail dealt with at meeting:

• Hello Communities – what’s new at Home Energy Scotland – check website for latest info?

• Introducing Local Energy Scotland – New website and access Scottish Government’s Community and Renewable Energy Scheme (CARES)

• SBC publicising a new emergency messaging service (launched Thursday 23rd October) The aim of the scheme is to inform local communities of up to date weather forecasts, utility failures and emergency advice. Info available at (signing up required)

• Public Consultation – What do you think of Local Access and Transport Strategy?
Document available on the council’s website
Comments must be submitted by 23rd October 2015.

• Fifth Reviews of Local Government Electoral Arrangements
Public Consultation of our Proposals for Ward Boundaries
The proposals with consultation with the public:
Proposals for wards in Scottish Borders council area present an electoral arrangement for 32 councillors representing 8 3-member wards and 2 4-member wards, reducing the number of wards in the area by 1 and reducing councillor numbers by 2.
1. adopt SBC suggestion for electoral arrangements;
2. improve overall forecasting parity;
3. address forecast disparities in wards 10 and 11;
4. make no changes to wards 1, 2, 3, and 5; and
5. amend ward boundaries at Charlesfield, Stitchill, Horndean, Hawick and Roxburgh.

Details of the Commission’s proposals in each council area, and the display points are available on its website at: Attached at appendix A is a summary of the proposals in each council area.
All comments must be submitted by Thursday 22nd October 2015

• Commission on Local Tax Reform – Help Shape the Future on Local Tax
Event on Monday 14th September 2015 7.00p.m. to 9.30 p.m. at the Volunteer Hall, St John Street, Galashiels, TD1 3JX. To attend please preregister by email, by phone 0131 474 9332, or via the Eventbrite page that has been set up at

• Local Community Paths: Maintenance grants for Community Councils
Find out more about path networks in your area by visiting the following websites:

• Electronic Planning Consultation
Community Councils are encouraged to start submitting responses to planning applications in their area electronically by sending them to
All planning information can be found online by following the hyperlink:

A.O.C.B. None

Date of, Time and Venue for Next Meeting
Thursday 17th September 2015
7.00pm – 8:30pm
Maxton Village Hall

All members of the two communities are welcome to attend and take this opportunity to make a difference to their communities, your thoughts and concerns are of interest to all your Community Councillors.

Future Meeting Dates 2015
Thursday – 22nd October 2015
Thursday – 19th November 2015
No Meeting in December any urgent business will be dealt with via the phone/e-mail prior to the January 2016 Meeting.

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Date: 20/08/2015