Maxton Scotland
The Parish Web Site - Scottish Borders

Community Council Noticeboard

Minutes of the Meeting of Maxton & Mertoun Community Council held on 21st May 2015



Held at MAXTON VILLAGE HALL on Thursday 21st May 2015
Following A.G.M.

Isobel Veitch, Andrew Leitch, Trudy Leitch and Penny Harvey

Apologies: Councillor Rory Stewart

In Attendance:

Members of the Public Present: three

Chairpersons Welcome: Chairperson welcomed everyone.

Councillor Rory Stewart’s Report:
Unfortunately Councillor Stewart was held up at Council Headquarters and was unable to attend. Items mentioned at April's meeting that are still current are as follows;

SBC have teamed up with two charities to offer free microchipping for dogs.
They have joined forces with veterinary charity PDSA to provide four dates in May where dog owners can get their dog microchipped free of charge, on a first come first served basis, as well as get a free wellbeing check from PDSA.
The check will cover a dog’s five welfare needs - diet, environment, companionship, behaviour and health.
The four dates and venues are:
• Tuesday 26 May, Duns Square (9.30am to 4.30pm)
• Wednesday 27 May, Kingsmeadow Road Car Park, Peebles (9.30am to 4.30pm)
• Thursday 28 May, Public Park, Galashiels (9.30am to 4.30pm)
• Friday 29 May, Wilton Lodge Park, Hawick (9.30am to 4.30pm).

The Council is working alongside the Dogs Trust and PDSA to put on these free events.
It is estimated that 10,000 dogs across the UK were reunited with their owners due to microchipping last year and these free sessions are ideal to ensure dog owners have the opportunity to comply with the new compulsory legislation, which begins in April 2016

Dogs Trust is providing free microchipping to members of the public at events across the country. For details of further events in your area, please visit

The iconic Kelpies sculptures (3 metres high) came to the Scottish Borders. The one-tenth scale touring sculptures were on display in Kelso Square from Friday 15 May to Monday 18 May. Very impressive and a privilege to view and thanks to the three Kelso and District councillors who used a small amount of ‘Quality of Life’ funding to cover the costs involved.

The Border Railway is due to open on 6th September 2015.
SBC have launched a Golden Ticket competition to give Borderers the chance to nominate a deserving person to travel on one of the very first Borders Railway journeys.
The Golden Ticket giveaway is open to all Borders residents to put forward an individual in their local community to ride on the new line on Saturday 5 September - a day before the first paying customers will come on board.
Golden Ticket recipients will travel on three special trains which will leave Tweedbank, Galashiels and Stow, each carrying 160 passengers. Please submit your nomination form by Friday 29 May 2015.

Community Beat Officer John Dawson’s Police Report
Police attended only two incidents in Maxton & Mertoun area since last report.
Speeding/Road traffic – no Road Traffic Offences were recorded in the area during April.
Rural Thefts – no rural thefts were recorded.

Residents are urged to be vigilant of any suspicious activity and contact police on 101 or Crimestoppers 0800 555 111. You can also contact your Community Beat Officer PC3432 at Selkirk Police Station or e-mail

Minutes of 23rd April 2015:
Adoption of Minutes Proposed as a correct record by: - Isobel Veitch
Seconded by: Trudi Leitch

Matters Arising from the Minute:
Benches are now in place at west end of Maxton village, and at top of stairs next to Maxton church.
Council advised proposed site at Muirhouse Road needs to be reviewed as original proposed site was unsuitable. Our two members of the public from Clintmains suggested a bench and plant box at Clintmains for walkers would be appreciated and it was agreed this should be passed on to Councillor Stewart to find out if funding is available or whether funds should be allocated from the MMCC 2015 grant.

Bulbs –Andrew will look at ordering bulbs for autumn 2015.

Defibrillator at Clintmains telephone box – Gemma Cargill and Jackie Price both agreed to attend future meetings and were also keen to become Community Councillors. Isobel will forward details of the Community Council Scheme for their consideration. They will submit formal applications at the June meeting.
Isobel advised SBC of the Community Council plan to adopt the telephone box at Clintmains with a view to adapting it as a defibrillator kiosk. SBC said they noted this and had no objections.
Gemma said she lived opposite the Clintmains kiosk so would be in a position to keep an eye on it.
Telephone number of kiosk 01835 822799 – Isobel will contact BT to commence purchase.

Treasurers Report:
Current balance of account is £2,406.06 less £2,200 set aside for planned accrual, leaving £206.06 available in credit

Balance at 31st March 2014 in credit £2,252.36
SBC accommodation cost reimbursement £150.00 £2,402.36
SBC annual Community Council Grant £630.00 £3,032.36
Bank interest paid £ 0.80 £3,033.16

Project Playpark completed £477.10 £2,556.06
2 benches, battens, bark, posts & matting.
Maxton 21 Hall Rental paid £150.00 £2,406.06

Accruals for proposed projects
Maxton Village enhancement scheme£ 500.00
Bulbs and plants for Main Street £ 300.00
Compost playpark planters £ 200.00
Plants playpark planters £ 200.00
Clintmains –telephone box project £ 500.00
Old railway drainage + clear paths £ 500.00
-£2,200.00 Less Accrual £2,200.00

Total Available Funds £ 206.06

Concerns and Issues Raised by Members of the Community:
Residents of Main Street Maxton report increase in speed of vehicles.
A Maxton resident reported an SBC truck speeding through the village and contacted SBC who checked the vehicle tachograph which recorded a speed of 39 m.p.h. while travelling through Maxton.
Severe litter problem by Maxton old station – lots of fast food boxes and papers being thrown from cars. Councillor Stewart said he would report this and request a clean-up but not yet actioned.
Kerbing of the grass verge on Maxton Main Street has been completed and greatly improves the look of the road and local residents say they have not seen cars or lorries mounting it so far.
Residents of Clintmains report problems with fly tipping on a regular basis again Councillor Stewart said he would report this and request a clean-up but not yet actioned. They would also like a 30 m.p.h. traffic restriction as it is very dangerous on corner as traffic comes round very fast.

New Members of the Community Council:
Hopefully we will have two new Community Councillors for our next meeting.

Correspondence: Various:
Mail dealt with at meeting:

• Hello Communities – what’s new at Home Energy Scotland – check website for latest info?

• Introducing Local Energy Scotland – New website and access Scottish Government’s Community and Renewable Energy Scheme (CARES)

• SBC publicising a new emergency messaging service (launched Thursday 23rd October) The aim of the scheme is to inform local communities of up to date weather forecasts, utility failures and emergency advice. Info available at (signing up required)

• Melrose Festival commencing Rideout 15th June 2015. Various road closures and parking restrictions in force – for details view

• National Confidential Forum – set up to enable people who spent time in institutional care as children to come forward and share their experiences, whatever they are. See
The testimonies of participants will help the forum understand what happened to children in the past and show what can be done to make things safer for children in care today and in the future.

• Public Consultation: Draft supplementary planning guidance on replacement windows & doors was agreed as the basis for consultation as Interim Supplementary Planning Guidance by the Council’s Planning and Building Standards Committee on 27th April 2015. The draft DPG is being consulted on for a period of 12 weeks and the Council would be grateful for comments by 24th July 2015.
The consultation can be found on the internet at

• Local Community Paths: Maintenance grants for Community Councils
Find out more about path networks in your area by visiting the following websites:

• Electronic Planning Consultation
Community Councils are encouraged to start submitting responses to planning applications in their area electronically by sending them to
All planning information can be found online by following the hyperlink:

A.O.C.B. None

Date of, Time and Venue for Next Meeting
Thursday 18th June 2015
7.00pm – 8:30pm
Maxton Village Hall

All members of the two communities are welcome to attend and take this opportunity to make a difference to their communities, your thoughts and concerns are of interest to all your Community Councillors.

Future Meeting Dates 2015
No Meeting in July
Thursday – 20th August 2015
Thursday – 17th September 2015
Thursday – 22nd October 2015
Thursday – 19th November 2015
No Meeting in December any urgent business will be dealt with via the phone/e-mail prior to the January 2016 Meeting.

Back to: Community Council Noticeboard

Date: 21/05/2015