Maxton Scotland
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Munutes of the Meeting of Maxton & Mertoun Community Council held on 23rd April 2015



Held at MAXTON VILLAGE HALL on Thursday 23rd April 2015

Present: Isobel Veitch, Andrew Leitch, Trudy Leitch and Penny Harvey


In Attendance: Councillor Rory Stewart

Members of the Public Present: three

Chairpersons Welcome: Chairperson welcomed everyone.

Councillor Rory Stewart’s Report:
The Local Government Boundary Commission for Scotland has begun its consultation with councils on proposed wards for each local authority area, as part of the fifth review of electoral arrangements.
Its proposals contain recommendations for councillor numbers in each of Scotland’s 32 council areas, as well as the number and boundaries of wards for the election of those councillors.
A two month consultation period with each council is followed by a 12-week public consultation ending on 31st May 2015.
The proposal is to reduce SBC councillors from 34 currently to 32. The two councillors going represent Hawick and Denholm.
The boundary changes increase the area covered by Jedburgh District include areas as far apart as Bemersyde to Newcastleton. It will cover 16 community councils which will be very difficult to manage.

NHS & Social Work Partnership in operation from April 2015 so wait and see how smoothly it goes.

Scottish Borders Care at home services(independent provider) have transferred employment of 800 employees from SBC.

SBC have teamed up with two charities to offer free microchipping for dogs.
They have joined forces with veterinary charity PDSA to provide four dates in May where dog owners can get their dog microchipped free of charge, on a first come first served basis, as well as get a free wellbeing check from PDSA.
The check will cover a dog’s five welfare needs - diet, environment, companionship, behaviour and health.
The four dates and venues are:
• Tuesday 26 May, Duns Square (9.30am to 4.30pm)
• Wednesday 27 May, Kingsmeadow Road Car Park, Peebles (9.30am to 4.30pm)
• Thursday 28 May, Public Park, Galashiels (9.30am to 4.30pm)
• Friday 29 May, Wilton Lodge Park, Hawick (9.30am to 4.30pm).

The Council is working alongside the Dogs Trust and PDSA to put on these free events.
It is estimated that 10,000 dogs across the UK were reunited with their owners due to microchipping last year and these free sessions are ideal to ensure dog owners have the opportunity to comply with the new compulsory legislation, which begins in April 2016

Dogs Trust is providing free microchipping to members of the public at events across the country. For details of further events in your area, please visit

The iconic Kelpies sculptures (3 metres high) are coming to the Scottish Borders. The one-tenth scale touring sculptures will be on display in Kelso Square from Friday 15 May to Monday 18 May.
This follows agreement by the three Kelso and District councillors to use a small amount of ‘Quality of Life’ funding to cover the costs involved.

The Border Railway is due to open on 6th September 2015.
SBC have launched a Golden Ticket competition to give Borderers the chance to nominate a deserving person to travel on one of the very first Borders Railway journeys.
The Golden Ticket giveaway is open to all Borders residents to put forward an individual in their local community to ride on the new line on Saturday 5 September - a day before the first paying customers will come on board.
Golden Ticket recipients will travel on three special trains which will leave Tweedbank, Galashiels and Stow, each carrying 160 passengers. Please submit your nomination form by Friday 29 May 2015.

Community Beat Officer John Dawson’s Police Report
Speeding/Road traffic – 2 road checks were carried out in the area during March which resulted in the detection of 3 mobile phone and 1 seat belt offence.
Rural Thefts – no rural thefts were recorded.
15/3/2015 Suspicious incident was reported at Mertoun Mill. A car alarm was activated. Upon investigating an unidentified adult figure made off. No damage or entry was gained.
28/3/2015 Mertoun Mill report of suspicious noises of activity but search of area by police found no trace of any person nor any crimes having occurred.
1/4/2015 a two vehicle collision occurred on A699 near Maxton House involving a tractor and car. No injuries were sustained.
6/4/2015 Police attended a neighbour dispute in Maxton village. Parties involved were warned regarding their conduct.

Residents are urged to be vigilant of any suspicious activity and contact police on 101 or Crimestoppers 0800 555 111.

Minutes of 12th February 2015: Adoption of Minutes
Proposed as a correct record by: - Trudy Leitch
Seconded by: Isobel Veitch

Matters Arising from the Minute:
Benches are now in place at west end of Maxton village, and at top of stairs next to Maxton church.
Council advised proposed site at Muirhouse Road needs to be reviewed as original proposed site was unsuitable.

Bulbs – unfortunately there was a problem with the order so order will be placed for autumn 2015.

Defibrillator at Clintmains telephone box – Gemma Cargill and Jackie Price attended to put forward their request for the Community Council to adopt the telephone box at Clintmains with a view to adapting it as a defibrillator kiosk. Isobel received information from a member of Eckford CC which was very informative. They seem to have a person who resides near each of their boxes who takes responsibility for keeping an eye on them. Gemma said she lived opposite the Clintmains kiosk so would be in a position to keep an eye on it.
The councillors at the meeting were impressed with the commitment and enthusiasm expressed by the ladies which put previous concerns regarding the supervision of the kiosk at rest. It was agreed that support would be provided. It was suggested that they should both consider becoming members of the Community Council and as a Community Councillor provide representation for their area.
Isobel will forward details of the Community Council Scheme for their consideration.

Treasurers Report:
Current balance of account is £2,406.06 less £2,200 set aside for planned accrual, leaving £206.06 available in credit

Balance at 31st March 2014 in credit £2,252.36
SBC accommodation cost reimbursement £150.00 £2,402.36
SBC annual Community Council Grant £630.00 £3,032.36
Bank interest paid £ 0.80 £3,033.16

Project Playpark completed £477.10 £2,556.06
Maxton 21 Hall Rental paid £150.00 £2,406.06
2 benches, battens, bark, posts & matting.

Accruals for proposed projects
Football Post + Net £ cancelled – to be funded by SBC grant
Wooden Bench £ cancelled – to be funded by SBC grant
Maxton Village enhancement scheme£ 500.00
Bulbs and plants for Main Street £ 300.00
Compost playpark planters £ 200.00
Plants playpark planters £ 200.00
Clintmains –telephone box project £ 500.00
Old railway drainage + clear paths £ 500.00
-£2,200.00 Less Accrual £2,200.00

Total Available Funds £ 206.06

Concerns and Issues Raised by Members of the Community:
Residents of Main Street Maxton report increase in speed of vehicles.
Severe litter problem by Maxton old station – lots of fast food boxes and papers being thrown from cars. Councillor Stewart said he would report this and request a clean up.
Kerbing of the grass verge on Maxton Main Street has been completed and greatly improves the look of the road and local residents say they have not seen cars or lorries mounting it so far.
Residents of Clintmains report problems with fly tipping on a regular basis again Councillor Stewart said he would report this and request a clean up. They would also like a 30 m.p.h. traffic restriction as it is very dangerous on corner as traffic comes round very fast.

New Members of the Community Council:
Unfortunately Malcolm Hosie has moved out of our area so has resigned as a Community Councillor. He will be missed and we thank him for his contribution and work completed in the Maxton playpark.
There are now four vacancies - one could be waiting on you!!

Correspondence: Various:
Mail dealt with at meeting:

• Hello Communities – what’s new at Home Energy Scotland – check website for latest info?

• Introducing Local Energy Scotland – New website and access Scottish Government’s Community and Renewable Energy Scheme (CARES)

• Scottish water - the launch of their annual winter warmer campaign. The email contained tips for protecting your household pipes during the colder months. Info to be found at www.scottishwater/winter.

SBC publicising a new emergency messaging service (launched Thursday 23rd October) The aim of the scheme is to inform local communities of up to date weather forecasts, utility failures and emergency advice. Info available at (signing up required)

The Scottish Government have concluded a contract worth £264.3m for the extension of superfast broadband across 27 local authorities. It is anticipated that 85% of homes and businesses across Scotland will receive fibre broadband by the end of 2015, rising to around 95% by the end of 2017.
Currently only 4.98% of people across the South of Scotland have registered their demand.

• Local Community Paths: Maintenance grants for Community Councils
Find out more about path networks in your area by visiting the following websites:

• Electronic Planning Consultation
Community Councils are encouraged to start submitting responses to planning applications in their area electronically by sending them to
All planning information can be found online by following the hyperlink:

A.O.C.B. None

Date of, Time and Venue for Next Meeting
AGM Thursday 21st May 2015 followed by brief planning meeting
7.00pm – 9.00pm
Maxton Village Hall

All members of the two communities are welcome to attend and take this opportunity to make a difference to their communities, your thoughts and concerns are of interest to all your Community Councillors.

Future Meeting Dates 2015
Thursday – 18th June 2015
No Meeting in July
Thursday – 20th August 2015
Thursday – 17th September 2015
Thursday – 22nd October 2015
Thursday – 19th November 2015
No Meeting in December any urgent business will be dealt with via the phone/e-mail prior to the January 2016 Meeting.

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Date: 23/04/2015