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Minutes of the Meeting of Maxton & Mertoun Community Council of 12th February 2015

MAXTON & MERTOUN COMMUNITY COUNCIL

MINUTES of the MEETING

Held at MAXTON VILLAGE HALL on Thursday 12th February 2015

Present: Isobel Veitch, Andrew Leitch, Trudy Leitch

Apologies: Penny Harvey, Malcolm Hosie, and Stevie Deacon

In Attendance: C.B.O. John Dawson and Councillor Rory Stewart

Members of the Public Present: none

Chairpersons Welcome: Chairperson welcomed everyone.

Councillor Rory Stewart’s Report:
SBC busy at moment setting budgets for coming year. This may be the last year of council tax freeze and this would mean an estimated average increase of £84 per annum per household.

Although the garden waste pickup has ceased it is not out of the realms of possibility it could be reintroduced in the future due to the huge increase in landfill costs as residents are now putting extra waste into their bins.

NHS & Social Work Partnership in operation from April 2015 so wait and see how smoothly it goes.

Councillor Stewart will follow up what is happening with goal posts and benches.

He also passed on e-mails distributed by Scottish Borders Alert. This is an extension of SBC Resilient Communities Initiative. They are close to having 2000 followers who receive updates regarding severe weather warnings, missing person appeals, stolen vehicles and drink driving messages.
The first alert was regarding the theft of four high value mountain bikes stolen from Alpine Bikes at Glentress and alerting the public to be aware should anyone try to sell them. Whyte brand, one bright orange, one blue and two grey. Total estimated value £10,000.
Second alert was regarding scam postcards being received by households in the Borders stating they were holding a parcel in your name, containing jewellery, so please call this number to arrange delivery. A charge of £10 is due and must be paid by credit card when you call but no such parcel exists.

Community Beat Officer John Dawson’s Police Report
One burglary and theft of personal items and vehicle in Maxton but 2 offenders caught and vehicle recovered. Offender on remand awaiting trial. Stressed observing security - door locking and do not leave keys readily available. If out leave lights on and television or radio playing. Another vehicle nearby was entered but nothing stolen.

Another incident when a road user expressed concern at a person who was on Mertoun bridge. Police attended and he was found to have mental health issues and admitted to BGH.

Two separate road accidents occurred, one at Clintmains and another near Dryburgh Abbey. In both incidents no injuries were sustained.

Two canoeists got into difficulty on the River Tweed near Mertoun but managed to get to shore unaided but their canoes were washed downstream.

Residents are urged to be vigilant of any suspicious activity and contact police on 101 or Crimestoppers 0800 555 111.

Minutes of 20th November 2014: Adoption of Minutes
Proposed as a correct record by: - Trudy Leitch
Seconded by: Isobel Veitch

Matters Arising from the Minute:
4 Meadowbank – Borders Housing Association - Old garage and other sheds etc. have been removed and house and garden cleared. Property now re-let.

Benches - Andrew met an officer of the council regarding three benches, one to be placed in Muirhouselaw Road, second at west end of Maxton village, and third to replace plank at top of stairs next to Maxton church.
Council advised proposed site at Muirhouse Road needs to be reviewed but they will proceed with other two benches.

Bulbs – unfortunately there was a problem with the order so order will be placed for autumn 2015.

Defibrillator at Clintmains telephone box – Andrew e-mailed the lady who was requesting the defibrillator funding but is awaiting a response. Isobel received information from a member of Eckford CC which was very informative. They seem to have a person who resides near each of their boxes who takes responsibility for keeping an eye on them. It was agreed that unless a similar undertaking could be taken on by someone at Clintmains it was unlikely we could give any support. Ideally if someone came forward they would also be willing to become a Community Councillor and provide representation for the area.
Andrew provided a copy of original e-mail so that Isobel can contact them again to ask them to attend the next meeting.

Treasurers Report:
Current balance of account is £2,555.84 less £1,200 set aside for planned accrual, leaving £1,355.84 available in credit

Balance at 31st March 2014 in credit £2,252.36
SBC accommodation cost reimbursement £150.00
SBC annual Community Council Grant £630.00
Bank interest paid £ 0.58

Project Playpark completed £477.10 £2,555.84
2 benches, battens, bark, posts & matting.

Accruals for proposed projects
Football Post + Net £ cancelled – to be funded by SBC grant
Wooden Bench £ cancelled – to be funded by SBC grant
Village enhancement scheme
Bulbs and plants for Main Street £ 300.00
Compost playpark planters £ 200.00
Plants playpark planters £ 200.00
Old railway drainage + clear paths £ 500.00
-£1,200.00 Less Accrual £1,200.00

Total Available Funds £ 1,355.84

Concerns and Issues Raised by Members of the Community:
No new issues.

New Members of the Community Council:

There are still two vacancies - one could be waiting on you!!

Correspondence: Various:
Mail dealt with at meeting:

• Hello Communities – what’s new at Home Energy Scotland – check website for latest info? advice@se.homeenergyscotland.org.uk

• Introducing Local Energy Scotland – New website and access Scottish Government’s Community and Renewable Energy Scheme (CARES) www.localenergyscotland.org

• Scottish water - the launch of their annual winter warmer campaign. The email contained tips for protecting your household pipes during the colder months. Info to be found at www.scottishwater/winter.

• SBC publicising a new emergency messaging service (launched Thursday 23rd October) The aim of the scheme is to inform local communities of up to date weather forecasts, utility failures and emergency advice.
Info available at www.sbalert.co.uk (signing up required)

• South of Scotland – NEXT GENERATION BROADBAND
The Scottish Government have concluded a contract worth £264.3m for the extension of superfast broadband across 27 local authorities. It is anticipated that 85% of homes and businesses across Scotland will receive fibre broadband by the end of 2015, rising to around 95% by the end of 2017.
REGISTER YOUR DEMAND FOR IMPROVED BROADBAND –
https://www.surveymonkey.com/s/SOSBroadbandRegistration
Currently only 4.98% of people across the South of Scotland have registered their demand.

• Local Community Paths: Maintenance grants for Community Councils
Find out more about path networks in your area by visiting the following websites:
www.scotborders.gov.uk/corepaths
www.scotborders.gov.uk/walking

• Electronic Planning Consultation
Community Councils are encouraged to start submitting responses to planning applications in their area electronically by sending them to dcconsultees@scotborders.gov.uk
All planning information can be found online by following the hyperlink:
http://eplanning.scotborders.gov.uk/online-applications/

A.O.C.B. None

Unfortunately the meeting planned for 19th March has been cancelled as a quorum of councillors was unable to attend.

Date of, Time and Venue for Next Meeting
Thursday 23rd April 2015
7.00pm – 9.00pm
Maxton Village Hall

All members of the two communities are welcome to attend and take this opportunity to make a difference to their communities, your thoughts and concerns are of interest to all your Community Councillors.

Future Meeting Dates 2015
Thursday – 19th March 2015 - CANCELLED
Thursday – 23rd April 2015
AGM 21st May 2015 and Brief Planning Meeting
Thursday – 18th June 2015
No Meeting in July
Thursday – 20th August 2015
Thursday – 17th September 2015
Thursday – 22nd October 2015
Thursday – 19th November 2015
No Meeting in December any urgent business will be dealt with via the phone/e-mail prior to the January 2016 Meeting.

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Date: 12/02/2015