Maxton Scotland
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Minutes of the Meeting of Maxton & Mertoun Community Council held on Thursday 15th May 2014



Held at MAXTON VILLAGE HALL on Thursday 15th May 2014

Present: Isobel Veitch, Penny Harvey, Andrew Leitch, and Malcolm Hosie

Apologies: C.B.O. Karen McIlroy, Trudy Leitch, and Stevie Deacon

In Attendance: Councillor Rory Stewart

Members of the Public Present: none

Chairpersons Welcome: Chairperson welcomed everyone. Due to unforeseen circumstances he suggested AGM be rescheduled for 5th June 2014. Agreed by those present.

Councillor Rory Stewart’s Report:
Councillor Stewart will be unable to attend AGM on 5th June as he is at a ceremony in Hawick for the Hawick Common Riding Festival with the Jedhart Callent. He does not expect there to be any further pressure from the Resilient Resources Team.

Community Beat Officers Police Report Karen was unable to attend.
Automatic response to request for report stating Karen was not available. Isobel will request copy for next meeting.

Minutes of 24th April 2014: Adoption of Minutes
Proposed as a correct record by: - Penny Harvey
Seconded by: Malcolm Hosie

Matters Arising from the Minute:
Resilient Community Plan - letter of apology received from Jim Fraser by Isobel and copy passed to Penny regarding unacceptable aggressive push to take on resilient community plan. No news on request for re-instatement of a salt bins in Grantsfield and at the church.

Met to discuss picnic benches and agreed to purchase 2 benches from Robertson Timber limited. To avoid SBC grass cutters lifting benches to cut grass it was agreed an area should be cleared and covered with bark for the benches to rest on. SBC were contacted and gave their approval for the work to commence. Malcolm offered to transport and assemble if necessary.

Still keen to move forward with possible old railway pathway for walkers and cyclists. Malcolm walked Maxton to A68 with his dog. He thought it would be easier to make the pathway in the space between the railway and the adjoining fields due to the flooding at the railway bridge which meant you had to come up the embankment to avoid the flooding anyway. Need for further investigation on land ownership before any progress can be made.

SBC were contacted by Isobel regarding the goal post for the playpark. They said it would be best for MMCC to contact the company direct and arrange delivery. Installation could be done by them too but would be expensive – they suggested getting a local tradesman to install. Councillor Stewart said he did not understand this change of view when they had originally provided a price for the posts and installation. He will discuss this with Dougie Mallin and get back to us.

Treasurers Report:
Current balance of account is £2,252.12 less £2,025 set aside for planned accrual, leaving £227.12 available in credit

Balance at 31st March 2014 in credit £2,252.12

Accruals for proposed projects
Football Post + Net £ 625.00
Wooden Bench £ 200.00
Village enhancement scheme
Bulbs and plants for Main Street £ 300.00
Compost playpark planters £ 200.00
Plants playpark planters £ 200.00
Old railway drainage + clear paths £ 500.00
-£2,025.00 Less Accrual £2,025.00

Total Available Funds £ 227.12

Concerns and Issues Raised by Members of the Community:
No new issues raised.
It was suggested that Mertoun Estate may want to take on the telephone box and some contact should be made with them for their views.

New Members of the Community Council:
There are still two vacancies - one could be waiting on you!!

Correspondence: Various:
Mail dealt with at meeting:

• Scottish Borders Local Licensing Forum – currently has vacancies on the Forum for Young People & Persons resident within the Forum’s area – contact Anne Isles tel. 01835 825002 with reference CR32/1R/A1/\/SA for more details.

• Temporary 30 mph speed limit and No Waiting on the A699 for the Border Union Show from 8.00 on 25th till 20.00 on 26th July 2014 in the vicinity of Springwood Park and temporary signs will be in place.

• Hello Communities – what’s new at Home Energy Scotland – check website for latest info?

• Introducing Local Energy Scotland – New website and access Scottish Government’s Community and Renewable Energy Scheme (CARES)

• Council Welcomes Baton Relay – will travel through Borders Wed 18th June 2014.

• Funding to celebrate the Commonwealth Games – grants of between £500 and £10,000 are available through The Big Lottery Fund’s ‘Celebrate’ funding scheme – celebrate through arts, sports, heritage, and community celebrations. For more information contact Jean Robertson, SBC’s Funding and Project Officer, on 01835826543 or

• The Big Lunch 2014 Countdown - UK annual get-together for neighbours. Everyone across Scotland is urged to get involved on Sunday 1st June 2014. Free packs can be requested online and include posters, invitations, an inspiration booklet and other materials to help organise a Big Lunch. See for advice.

The Scottish Government have concluded a contract worth £264.3m for the extension of superfast broadband across 27 local authorities. It is anticipated that 85% of homes and businesses across Scotland will receive fibre broadband by the end of 2015, rising to around 95% by the end of 2017.
Currently only 4.98% of people across the South of Scotland have registered their demand.

• Local Community Paths: Maintenance grants for Community Councils
Find out more about path networks in your area by visiting the following websites:

• Electronic Planning Consultation
Community Councils are encouraged to start submitting responses to planning applications in their area electronically by sending them to
All planning information can be found online by following the hyperlink:

A.O.C.B. None

Date of, Time and Venue for Next Meeting
Thursday 5th June 2014
7.00pm – 8.30pm
Maxton Village Hall

All members of the two communities are welcome to attend and take this opportunity to make a difference to their communities, your thoughts and concerns are of interest to all your Community Councillors.

Future Meeting Dates 2014
19th June 2014
21st August 2014
25th September 2014
23rd October 2014
20th November 2014

Back to: Community Council Noticeboard

Date: 15/05/2014